For each incentive we provide a Terms and Conditions template that you can use to tailor to your specific campaign so you can clearly set the parameters of the scheme for your users.
Below is a sample of the template.
ELIGIBILITY
This incentive scheme (‘Incentive Scheme’) is open to [EMPLOYEES / RESIDENTS ETC] in the [LOCATION] who is 18 years of age or older at the time of entry and who have agreed to participate in the Incentive Scheme and who have agreed to performance related points for the duration of the Incentive Scheme.
TIMING
The Incentive Scheme runs from [START DATE] up to and including [END DATE]
These terms and conditions shall be deemed to apply to the participation in the incentive Scheme by all participants from and including [START DATE]. Continued participation in the Incentive Scheme constitutes full and unconditional acceptance of these terms and conditions.
PERSONAL DATA
Personal data which you provide when you participate in this scheme will be used by [CLIENT NAME] and Corporate Rewards Ltd for the purposes of this Incentive Scheme only.
INCENTIVE SCHEME
The Incentive Scheme will run on a points basis. Points will be allocated at [CLIENT NAME] discretion.
[CLIENT NAME] will pass this information to Corporate Rewards Ltd who administers the Incentive Scheme points allocation on [CLIENT NAME] behalf.
POINTS
Each month points will be awarded to each participant based on their performance for the previous month.
ANY DETAILS SHOULD BE INSERTED HERE REGARDING TARGETS – OR POINTS VALUE ETC
AWARDING POINTS
Points will be awarded to participants on a monthly basis based on achievement against Targets over the preceding month.
Participants may opt to either:
(i) save points awarded for redemption at a later date; or
(ii) redeem some or all of the points awarded on a monthly basis for prizes through the [WEB ADDRESS] website
REDEEMING POINTS
Points must be redeemed via the website directly with Corporate Rewards Limited. Prizes, once chosen, can only be changed if the redeemer contacts Corporate Rewards Ltd within 24 hours of the redemption.
Redeeming points for rewards will not affect the Participant’s positioning the monthly rolling league table (if applicable) maintained by Corporate Rewards Ltd.
Prizes will then be sent out directly to the recipient by Corporate Rewards Ltd within 28 days unless otherwise stated on the website or by email communication.
All points must be redeemed 28 days following the end of the campaign.
Each prize will be fulfilled by the participant’s direct arrangement with the supplier, detailed on the MRV, in accordance with each supplier's availability, lead times and capability.
PRIZES
Prizes are subject to their own provider’s terms and conditions. Corporate Rewards Ltd takes no responsibility for prize provider’s terms and conditions.
Prizes are as stated and no cash alternative is available.
Corporate Rewards Ltd reserve the right to substitute prizes of equal or greater value.
Prizes may be considered a taxable benefit and winners are subject to tax. Corporate Rewards Ltd will not account for any tax liability arising from this promotion. [CLIENT] will / will not account for any tax liability arising from this promotion.
GENERAL
Corporate Rewards Ltd reserves the right to amend, modify, cancel or withdraw this Incentive Scheme at any time without notice.
In the unlikely event of any dispute, the decision of Corporate Rewards Ltd shall be final. No correspondence shall be entered into.
Corporate Rewards Ltd cannot guarantee the performance of any third party and shall not be liable for any act or default by a third party. Participants in this Incentive Scheme agree that Corporate Rewards Ltd will have no liability whatsoever for any injuries, losses, costs, damage or disappointment of any kind resulting in whole or in part, directly or indirectly from acceptance, misuse or use of a prize, or from participation in this Incentive Scheme. Nothing in this clause shall limit Corporate Rewards Ltd liability in respect of death or personal injury arising out of its own negligence or arising out of fraud.
These Terms and Conditions are governed by the laws of England and Wales.
Promoter is [CLIENT NAME & ADDRESS]